Practice management software & EMR built with Canadian therapists
Scheduling, online booking, intake forms, clinical notes, telehealth, billing and a secure client portal, in one bilingual platform hosted in Canada. Built with therapists, so it works the way you do from day one.
.png)
_2.png)
.png)
.jpg)
.png)
The tools your clinic runs on, connected in one place
Every feature below is included in Colib and works with the others: an appointment creates the invoice, the video session becomes the note, the form fills the client file.
Fill your calendar without the phone calls
Create appointments in seconds, or let clients book themselves from your public page, within the rules you set.
An intuitive calendar for the whole clinic, with recurring appointments, personal events and room management.
Two-way sync with Google Calendar and Outlook: your personal events block your availability automatically.
Online booking from your public page or a widget on your website, with a choice of practitioner or time slot, in the client's time zone.
Availability groups per appointment type, a waitlist that notifies clients when a slot opens, and card on file required at booking if you choose.
Email and SMS confirmations and reminders, as many as you want, at the times you choose, recalls for clients who have not rebooked, and post-session follow-ups.
Intake forms that fill the client file for you
Build your forms once, send them automatically, and get the answers in the client file before the first session.
Create custom forms from scratch, upload your existing PDF or Word documents, or pick templates from Colib's form library.
Forms are sent automatically by email, with reminders for clients who have not completed them after the number of days you choose.
Schedule recurring form sendings at the frequency you choose: food journals, symptom diaries, follow-up questionnaires.
Clients attach photos or PDF files directly in your forms, saved encrypted in their client record.
Electronic signature and counter-signature, and a client record created automatically from each completed form.
Notes signed minutes after the session, not weeks later
Artificial intelligence drafts and structures the note in your clinic's style. You review, edit and sign.
Choose the clinical template the AI must follow: SOAP, DAP, BIRP, GIRP and more. Set the writing style for the whole clinic: first or third person, tone, bullet points or paragraphs.
Previous session notes are taken into account so each new note reflects your client's progress. Improve a note you wrote yourself in one click.
Client files with custom fields, note templates, family relationships, goals and scores, documents, fax, and batch import from your previous software.
Every AI note is saved as a draft for you to review and sign. Processing is PIPEDA/PHIPA compliant and your data stays in Canada.
Video sessions in the browser, with your notes right there
Nothing to install for you or your clients. The session, the notes and the recording stay in the client file.
One-click access in the browser, no download, from a computer, phone or tablet. Links are generated automatically from the appointment type.
Take notes inside the video call and record sessions straight into the client's file.
Real-time captions transcribed on the device: the audio never leaves the computer.
Screen sharing, waiting room, transcripts and in-session messaging.
Invoices, receipts and payments handled in a click
Bill from the appointment, get paid online, and hand your accountant ready-made reports.
One-click invoices and insurance receipts emailed to clients, with sliding-scale fees, products or additional items when needed.
Cards stored on the client's profile, charged after the appointment or paid by the client from the portal.
Interac e-Transfer reconciliation: incoming payments are matched to the right client and invoice automatically.
Split online payments between a practitioner and the clinic, each in their own bank account. Export to QuickBooks.
Analytics and six accounting reports: revenue per practitioner, taxes collected, card fees, liabilities, refunds and client statements, exported to Excel or a PDF with your logo.
A secure portal your clients actually use
Health information leaves your inbox. Clients handle everything from a bilingual portal under your clinic's brand.
Clients book, reschedule, pay, fill out forms, upload documents and message you from the portal, with optional two-factor authentication.
Intake and consent forms completed from the portal, with the answers filed in the client record before the first session.
Private messaging with attachments, kept in the client file and separate from personal email or SMS.
Each client chooses email and/or SMS, and French or English: notifications, forms, portal and receipts follow.
A public page for your clinic with your branding, services, practitioners and search engine settings.
Software that was built the way you actually work
Most practice management software was designed for multidisciplinary sports clinics, then adapted to therapy. Colib started from the therapy room.
Built with practitioners
Hundreds of mental health and allied-health clinics consulted since 2020. Family files, consent, counter-signature, sliding scales and group sessions are defaults, not workarounds.
See every featureThe only fully bilingual EMR platform in Canada
Each client picks French or English. The portal, forms, notifications, receipts and support follow, the way Quebec practices and bilingual clinics need it.
Learn moreHosted in Canada, built for PIPEDA and Law 25
Data encrypted in transit and at rest on Canadian servers, two-factor authentication, granular permissions, audit trail, daily backups and independent penetration tests.
Our security pageReal humans, in both languages
Onboarding in days, not months. A team that answers, listens and ships what clinics ask for: read our Google reviews, the support is what practitioners talk about most.
Read Our ReviewsWhat Practitioners Are Saying About Us
Trusted by practitioners across Canada.
As a counsellor and private practice owner, simplicity, organization and time optimization are paramount. That's why I'm so glad to have found Colib, its practical interface, simple booking system and AI integrations makes it easy for me, and my clients. Plus, their exceptional customer service and support for small businesses make me feel genuinely cared for.
I am truly and frankly amazed by all the work that Colib has done to configure my forms! Colib is exactly what I needed. Simple, efficient, accessible, bilingual, with service offered in excellent French! I am very grateful.
Colib seamlessly helped streamline and automate our Health Declaration Form at the convenience of our passengers, with the added benefit of saving a large amount of paper which is very important to us as a Carbon Neutral Airline.
Top-Rated on Google
We have the best reviews on Google among all our competitors. See why our customers love us!
Free Tools for Private Practices
No sign-up required: check your privacy compliance and plan your income in a few minutes.
PIPEDA Compliance Checklist
15 questions, a compliance score and a prioritized action plan for private clinics across Canada.
Start the checklistLaw 25 Compliance Checklist
The same self-assessment for Quebec clinics, based on the requirements of Law 25.
Start the checklistPrivate Practice Income Calculator
Find the fee to charge per session, or your take-home income after expenses, income tax and CPP or QPP contributions.
Calculate my incomeFrequently asked questions
If you can’t find what you’re looking for, please contact us, and we’ll get back to you.
How can Colib help improve my efficiency?
Well, everything you need is in one place. Colib helps you automate tedious and repetitive administrative tasks, so you have more time to attend your clients
Does Colib have an app?
No, Colib is a web-based practice management software. No need to download or install anything, Colib is always available, from anywhere, at any time.
Can Colib replace my website?
You can use Colib to host a personal webpage for your practice. Feel free to use it as a supplement to your existing website or replace it altogether.
How secure is my data?
Your data is encrypted and securely stored in Canada. Colib is built to support your obligations under PIPEDA, PHIPA, PIPA and Loi 25. Visit our security page if you need more information.
Are upgrades free and automatically updated?
Colib is always up to date with the latest updates at no additional costs. New features and improvements are automatically updated, so you always get the latest version.
How can I transfer data from my current PMS to Colib?
Colib makes it easy to upload data from your existing practice management system. Files exported from Jane can be uploaded directly. For other systems, you can use our preformatted Excel template to batch upload client records, notes, and appointments.
Does Colib support bilingual clients?
We’re aware that practitioners in Québec are required to attend to clients in the language of their choice: French or in English. With Colib, your clients can choose their language of preference.
Do you offer discounts for part time practitioners?
Our Starter plan gives you Colib for $3 per appointment, with a $9/month minimum. This plan, designed specifically for solo practitioners and part-time practitioners, gives you the flexibility to scale at your own pace. From 25 appointments a month, the Practitioner plan at $75/month is the better deal.
Why should I use Colib?
Colib wants to help practitioners focus on delivering improved care. We provide stellar support and onboarding to ensure that you fully benefit from all the features Colib has to offer. Colib is recognized as one of the most common alternatives to Jane App and Owl Practice.
From the blog
Practical guides on privacy compliance, AI and running a practice in Canada.
-
Choosing PIPEDA-compliant telehealth software in Canada
-
PIPEDA vs PHIPA vs Law 25: which privacy law applies to your practice?
-
Are AI scribes PIPEDA-compliant? A guide for Canadian therapists
-
Quebec's Law 25 for health practitioners: what you need to know
-
Protecting Patient Privacy in Your Canadian Health Practice
-
A Guide to Efficient Scheduling for Your New Canadian Therapy Practice
Get Started Today
Join practitioners across Canada who use Colib to get hours back every week and keep their attention on their clients.
